About AESC US LLC

AESC is a global leader in the development and manufacturing of high-performance batteries for zero-emission electric vehicles and energy storage systems. Founded in Japan in 2007 and headquartered in Yokohama, AESC has been building manufacturing capabilities around the world in the U.S., U.K., Europe, Japan and China to serve key markets and leading customers locally for over 14 years. Today, AESC has become the partner of choice for the world’s leading OEMs and energy storage providers in North America, Europe, and Asia. Its advanced technology powers over one million electric vehicles and provides more than 15GWh of installed capacity for battery energy systems in over 60 countries.

AESC is expanding its footprint in the United States with gigafactories in Kentucky, South Carolina, and Tennessee to meet the growing demand for EV and BESS batteries and strengthen its presence in the North American market. AESC's Tennessee gigafactory in Smyrna, which has been operational since 2012, produces batteries for Nissan. The Kentucky gigafactory in Bowling Green will supply Mercedes-Benz with high-performance battery cell modules. The South Carolina gigafactory in Florence will supply technology-leading battery cells for new electric models produced in BMW Group's Spartanburg plant. AESC is committed to our local communities where it is making its investments, creating jobs, and supporting local charities.

About the Role

AESC is a world leading EV battery manufacturer with presence in Japan, France, China, Spain, UK, and the US. We are looking for an office administrator in Florence, SC to support the expansion of our Florence plant. The role requires strong organizational skills and clear communication. Working relationships with internal and external stakeholders.

What You Will Do

The office administrator is responsible for providing essential support to multiple departments within the organization. The ideal candidate is highly organized, detail-oriented, and enjoys balancing diverse tasks to support smooth day-to-day operations.

Key responsibilities:

Perform general office duties, such managing office supplies and inventory, ordering items as needed. Oversee office equipment, ensure functionality and arrange repairs when necessary.
Assist with scheduling and coordination meetings, visitors, and events.
Assisting with project coordination and team communication.
Assist as needed with basic financial tasks such as invoicing, billing, and expense tracking. Maintain confidentiality and handle sensitive information appropriately.
Coordinate with other departments to ensure customer satisfaction and efficient problem resolution.
Other duties as assigned.

Travel

This position does not require any travel.

What We Offer

Welcome to AESC, where you'll have the opportunity to tackle the world's most fascinating challenges alongside exceptionally talented individuals who are driven to make a difference. We strive to ensure that our employees are well taken care of, enabling them to focus on their work and contribute to our collective mission.

We offer:

Comprehensive compensation packages including a competitive salary and a rewarding bonus program.
An inclusive and diverse work environment that fosters and encourages professional and personal development.
Highly automated, clean, safe, and temperature-controlled production environment
Medical, Dental and Vision Insurance
HSA and Flexible Spending Accounts
401K with company match
Life Insurance (Company paid and additional voluntary life available)
Paid Vacation and 14 Paid Holidays
Short term and long-term disability coverage (Company Paid)
Tuition reimbursement

Application Process

Even if you don't meet every requirement, we encourage you to apply. Your application allows us to learn more about you and find potential fits within our team. We strive to respond to all applicants promptly, though times may vary with submission volume. If you don't receive an immediate response, it doesn't reflect on your candidacy; we'll keep your application for future opportunities. Thank you for your patience and enthusiasm as we improve our application process.

Equal Employment Opportunity

At AESC, we are committed to providing Equal Employment Opportunity (EEO) to all individuals. We participate in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S Join us in our passion to design, manufacture, and sell high-performance products, contributing to a sustainable and zero-carbon emission future.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable otherwise qualified individuals with disabilities to perform the essential job functions.

Ability to sit for extended periods of time.
Ability to read, write, speak, hear; stand; walk; use hands to finger, handle, or feel; reach and lift with hands and arms frequently throughout the day.
Required to occasionally lift, push, pull and/or move up to 10 pounds and occasionally required to lift, push, pull and/or move up to 35 pounds.

Work Environment

Candidate must perform the essential duties and responsibilities with or without reasonable accommodation efficiently and accurately, and without causing significant safety threat to self or others. The statements made herein are intended to describe the general nature and level of work being performed by employees assigned to this job classification. They are not intended to be construed as an exhaustive and inclusive list of all responsibilities, duties, and/or skills required of personnel so classified.

Hiring is contingent upon successful completion of drug screen and background check. AESC US LLC is a drug-free workplace.

Qualifications

What You Need

High school diploma/GED equivalent work experience.
1-3 years of experience as an office administrator, office assistant, or clerical role, with exposure to HR, and/or accounting functions.
Strong organizational skills and attention to detail.
Proficiency in Microsoft Office products (Excel, Word, PowerPoint, Outlook, and Teams)
Strong interpersonal and communication skills, both written and verbal.
Detail-oriented with excellent organizational and multitasking abilities.
Understands and follows all standards of IATF16949 and VDA 6.3 quality standards. (training and awareness will be provided for those who are not familiar with these standards)
Understands and follows all standards of ISO14001 environmental standards. (training and awareness will be provided for those who are not familiar with these standards)

What is “Nice to Have”?

Bachelor’s degree in business administration or a related field
Fluent in Mandarin